Over the last six months I have been experimenting with a new way to get more done and meet more of my goals. I always struggle with to do apps. I believe they do have a place in my work flow and I do like to use them to manage my day to day tasks. The problem is that it doesn’t do that great of a job at big picture thinking. I wanted a way to view my yearly, monthly and weekly goals. Now I have a simple system that is working for me and I really like it.
Have you ever heard of the phrase out of sight out of mind? That is what happens to our goals if we are not careful. You should be reviewing those big goals ever so often and figuring out how to chunk them down into bite sized tasks. While I will be sharing my strategy in a series of post, I am going to give you a quick overview of the system that I am using.
My Easy Whiteboard System for Getting More Done
The first thing that you will want to do is to go by a medium sized whiteboard that you can hang in your home office or somewhere at home where you work. You will also want to buy some colored markers and use them for the different projects that you might have. Then, you will want to divide the whiteboard into six spaces. It will almost resemble a tic tac toe board.
Yearly goals. The top left section is a place for you to write all of the goals that you want to accomplish within the next year. It is also a good idea to place a deadline of when you will accomplish that goal. Review this often so that you know the big goals that you have for yourself.
Monthly goals. At the beginning of each month I look over. My yearly goals and they to see if there are any shorter projects that I could tackle to pull me closer to my yearly goals. This is the top middle box on the whiteboard. Place things here that you w ant to get done on the next 30 days.
Weekly goals. Every Sunday I have a weekly review time and this is when I look over my monthly goals. I look to see if I am on pace to accomplish this goal or if I need to pick things up. This gets me super laser focused on what needs to be done this week to move things along. I place my weekly goals in the top right box on the whiteboard.
Daily goals. The bottom left box is for my daily goals. I only place 3 or 4 things max in this spot. Even though I will more than likely accomplish more this are my top priority. In fact I ask myself if I only accomplished these 3 things today, will I be satisfied? Then when I get up in the morning these are the first things that I tackle.
Inspiration and motivation. I leave the bottom middle box for inspiring quotes or verses that meant something to me from my quiet time. This helps me to feel grateful for where I am in life and the blessings that I sometimes take for granted. It also encourages me when I am down to keep going.
Daily checklist. The bottom right box is a place where I put all of the tasks that I have to do every single day. This list does not change much. Think through any task that you have to do daily. These are my daily habits. It could include exercise, reading, quiet time, going for a walk, writing a blog post, and so on.
There you have it. That is a quick run down of the whiteboard system that I have been using over the last six months. I will go into detail on each section in future posts but hopefully you have a good feel for how the system works.